________________________________________________________

2013 ‘고이아니아 도시통합관제센터

시범구축을 위한 기술지침서(RFP)설계’

출장복명서

_________________________________________________________

2013. 12.

해 외 출 장 보 고

목     차

해외출장 개요                                     1

출장개요                                                                1

세부일정                                                                2

레시페(브라질) 주요 수행내용                       4

Smart City Business Conference:

발표 및 브라질 스마트시티 관계자와의 토론1                              4

상파울로(브라질) 주요 수행내용                     7

상파울로 KOTRA와의 한국 기업 진출 방안 논의                            7

고이아니아(브라질) 주요 수행내용                   8

Introductory meeting with the Key Team Members of the Goiania IOCC Project                                                                 8

Discussion meeting with the Key Team Members regarding the responsibilities of the consultants                                       9

Meeting on the IOCC site plan including a sisit to the IOCC construction site with the Key Team Members                                      10

Meeting with the Key Team Members on the general future plan of the project                                                                12

Meeting with the Key Team Members on the overview of how each sub-systems work individually and together                            13

Meeting with the Key Team Members on the overview of how each sub-systems work individually and together (cont.)                     14

Site visit to Av. Castelo Branco, a corridor proposed

as the pilot site 13                                                   16

Meeting on procurement with the Key Team Members and the Procurement Expert from the Goiania Municipality                     17

Meeting with the Sub-System Stakeholder: Adaptive Signal Control System with AMT                                                            19

Meeting with the Sub-System Stakeholder: Adaptive Signal Control System with AMT (cont.)                                            20

Meeting with the Sub-System Stakeholder: Incident Management System with SMT                                                           21

Meeting with the Sub-System Stakeholder: Crime Prevention System with SEMDEF                                                            22

Meeting with the Sub-System Stakeholder: Bus Information System with CMTC and RMTC                                                    23

Meeting with the Sub-System Stakeholder: Disaster Prevention System with SEMDEF                                                       25

Meeting with the Sub-System Stakeholder: Network System and IOCC Center Design with SETEC                                          26

Meeting for the Action Plan for the RFP preparation with Key Team Members                                                           27

Reception by the Mayor of Goiania                                  28

Wrap-up Meeting with the Key Team Members                      28

부록                                            30

출장 결과물:

Action Plan for the Goiania IOCC RFP Preparation                    30

주요인사                                                              33

I. 해외출장 개요

출장개요

□ 과제명: 고이아니아 도시통합관제센터 시범구축을 위한 기술지침서(RFP)설계

□ 일시: 2013년 11월 20일(수) - 12월 2일(월)

□ 출장지: 브라질(레시페, 상파울로, 고이아니아)

□ 과제목적 및 내용

현재 중남미 지역에서는 빠른 속도로 일어나는 도시화 현상에 따라 도시 시민에게 많은 일자리를 제공하는 등 긍정적인 효과가 있음과 동시에, 시민의 삶의 질 보장, 안정적인 고용, 환경보호 등의 현안과제에 직면하고 있음. 이를 해결하기 위해 미주개발은행(IDB, Inter-American Development Bank)은 2011년에 지속가능한 신흥도시 플랫폼 사업을 추진하기 시작함.

이 사업과 관련하여, 최근 미주개발은행과 한국 정부는 중남미 신흥도시들의 지속가능한 발전을 위하여 정보통신기술(ICT)의 중요성에 대한 인식을 공유하고 이 분야에 있어서의 한국의 경험과 지식을 전수하여 주는 지식공유사업(KSP, Knowledge Sharing Program)을 수행하기로 합의함. 이에 2011년 1차 사업을 통하여 도시 통합관제센터(IOCC, Integrated Operation and Control Center) 구축사업이 가장 실현가능성 및 우선수위가 높은 사업이라고 판단하고, 이에 대한 기본계획을 브라질의 고이아니아를 대상으로 수립하는 2012년 2차 사업에 합의함.

이에 본 과업의 목적은 IDB와 고이아니아시의 의뢰에 응하여 KSP 2차 사업을 토대로 고이아니아시의 IOCC pilot project 구축을 위한 최종기술지침서를 설계하는 것임.

□ 출장목적

이번 출장의 목적은 2012년 IOCC 타당성 분석결과인 Technical Solution, 사업비용 및 Implementation Plan을 재검토하여 확정하고, 구매절차에 필요한 draft 입찰서(RFP: Request for Proposal)준비, RFP 세부 항목 협의, Proposal 평가표 등 제반 자료의 준비와 구매 실행 추진에 필요한 조직 구성, 주요사항 의사결정 프로세스 및 전체 준비 일정 등을 협의하는 것임.

□ 출장자 명단

소속	직급	성명
미주개발은행	Senior Specialist, Competitiveness and Innovation Division, IDB HQ	Mauricio Bouskela
	Senior Specialist, Urban Development and Sanitation, IDB Country Office in Brazil	Marcia Casseb
국토연구원 글로벌개발협력센터	부소장/선임연구위원	이상건
	연구원	권희서

세부일정

월 일 (요일)	출발지	도착지	업무수행내용
11.20(수)	인천		(21:35) 인천 출발
11.21(목)	상파울로	상파울로 레시페	(11:25) 상파울로 도착 (15:25) 상파울로 출발
11.22(금)			(09:00-16:00) 레시페 Smart City Business Conference 발표
11.23(토)	레시페	상파울로	(00:30) 레시페 출발 (02:10) 상파울로 도착 (13:00-16:00) 상파울로 KOTRA와 본 사업의 한국기업 참여방안에 대하여 논의
11.24(일)	상파울로	고이아니아	(20:10) 상파울로 출발 (21:50) 고이아니아 도착
11.25(월)			(09:00-10:30) Introduction (11:00-12:30) Responsibility of the Consultants (14:30-16:30) Visit of the IOCC Construction Site (17:00-17:30) General Future Plans for the Project
11.26(화)			(09:00-10:30) Overview on How Each Sub-system Work Individually and Together (11:00-12:30) Overview on How Each Sub-system Work Individually and Together (cont.) (14:00-15:30) Site Visit to Av. Castelo Branco (16:00-17:30) Procurement
11.27(수)			(09:00-10:30) Sub-system Discussion on Adaptive Signal Control System with AMT (11:00-12:30) Sub-system Discussion on Adaptive Signal Control System with AMT (cont.) (14:00-16:30) Sub-system Discussion on Incident Management System with SMT
11.28(목)			(09:00-10:30) Sub-system Discussion on Crime Prevention System with SEMDEF (11:00-12:30) Sub-system Discussion on Bus Information System with CMTC and RMTC (14:00-15:30) Sub-system Discussion on Disaster Prevention System with SEMDEF (16:00-17:30) Sub-system Discussion on Network System and IOCC Center Design with SETEC
11.29(금)			(09:00-10:00) Action Plan for the RFP Preparation (10:00-10:30) Reception by the Mayor of Goiania (11:00-11:30) Wrap-up
11.30(토)	고이아니아	상파울로	(15:50) 고이아니아 출발 (17:35) 상파울로 도착
12.1(일)	상파울로 뉴욕	뉴욕	(00:45) 상파울로 출발 (07:35) 뉴욕 도착 (12:00) 뉴욕 출발
12.2(월)		인천	(16:25) 인천 도착

II. 레시페(브라질) 주요 수행내용

1. Smart City Business Conference 발표 및 브라질 스마트시티 관계자와의 토론

개요

○ 일시: 2013년 11월 22일(금) 09:00~18:00

○ 장소: Smart City Business Conference, 레시페 Mars Hotel

○ 주요참석자:

- 고이아니아 시정부: Dr. Nelcivone Soares de Melo (Chief Secretary)

- 국토연구원: 이상건 부소장, 권희서 연구원

Debaters

- KOTRA 상파울로 무역관: 정석수 과장

- Pernambuco: Roberto Montezuma (Chairman of the Board of Architecture and Urbanism of Pernambuco)

- C.E.S.A.R: Eduardo Peixoto (Chief Executive)

Mediator

- Sustainable Cities Programme: Zuleica Goulart (Coordinator)

<회의 사진>

○ 주요논의 내용

1) 한국의 스마트시티 ICT기술 적용 사례 및 중남미 IOCC 사업 소개

- 한국의 ICT best practice로 안양시 IOCC를 꼽을 수 있음. IOCC는 도시의 교통, 방범, 방재 문제를 통합적으로 관제하는 솔루션으로, 특히 버스정보시스템과 같은 기술을 도입하여 시민의 편의를 극대화시키는 것이 주목적 중 하나임.

- 현재 고이아니아 시정부와 IOCC 시범사업을 진행하고 있음. CCTV 설치 장소와 센터 부지의 결정 및 교통국, 경찰국, 소방국 등 관련기관과의 연계를 추진하고 있음.

- IOCC 구축을 위해서는 Designer/Planner, Implementer, Funder 가 필요함

2) 질의사항

- (Q) 'Integration' summarizes this session. Urban planning is somehow dismantled into: national, regional, city level. Dr. Lee, how would you approach cities with very little urban planning?

- (A) Integration has two dimension: sectoral and physical. At present, cities and their agencies have their 'own' system. However with the sectoral integration, there comes a synergy effect for example a transport CCTV also catching a criminal running away with a stolen vehicle. When proceeded to physical integration, a physical organization gets formed in order to get an urban project going for example, Bus Rapid Transit in Seoul was set up in a large scale by setting up a Metropolitan Transportation Association.

3) Related presentations by other speakers and mediators

Oracle: Huan

- Multi-channel interaction between the city and the citizen

- Example of Korea, giving real-time transportation information to citizen is a great example of the communication between city and the citizen

KOTRA: Suksoo Jung

- One of the most advanced countries in Smart City, highly experienced in fiber-optic cable network, wireless internet, smart transportation etc.

- KOTRA facilitates the synergy effect that Korean companies can bring by doing business in Brazil.

IBM Innovation: Guruduth

- A city has to combine good infrastructure (transportation, policing ...) with good human services (education, health ...)

- It is impossible to have people perfectly monitoring the CCTVs. Software development is crucial to detect any unusual scene on CCTVs: can be done automatically. This analytic software can also analyse the past data and predict the future crime.

- Not only 'now' (real-time), but in the future: predictive analytics. What is going to be the congestion status of my commuting route one hour later?

- Watson: demonstration of the cognitive system. When is the best time to do what? Take risk? or wait for a better time? Debate with others using logic? Capabilities of Watson. A Watson next to a doctor can provide the latest information on clinical trials and suggestions.

SAP: Sean

- Transport: customized real-time information. Montreal: identified the invididual needs of the user and provided suggestions, alternative routes, discounts etc. Case of Japan: the information gathering from taxis could enable the prediction of traffic.

- Incentives when using public transport thorugh mobile devices.

- Canada: green roofs. How to increase the productivity of the garden? Why can't you connect the urban gardeners with the urban restaurants and promote the sustainability?

- Sports: MBA in U.S. Made 50 years sports data available to the sports fans. Germany: sensor based technology that analyses the movement, habits of football players.

- Safety and security: fireman would want to see the real-time information of a building on fire through their smartphones, and also receive tweets from the people who are trapped.

- Punang: Mobile technology enabled the accurate counting of all trees in Punang.

- Technology: what value it can bring at the end. It can be nothing or everything.

A: Strong leadership, strong management team, strong vision and strong consensus-making are the most crucial elements for a city to execute its projects and make imporvements.

Q: We have a lot of technology and a vast range of information. How to translate valuable information into an action?

A: Guru: How do we consume the amount of information generated? Say you are the cheif executive of police/security/fire etc who make important decisons that affects the whole citizens. Technology can have the ability to digest, analyse the vast imformation and present option suggestions to the decision-maker.

Q: When abouts will technology like Watson be integrated into everyday life and especially in what industries?

A: Guru: Within 5 years, the super computer that runs Watson will decrease its size into something that can go on a desk. Transport and healthcare will be one of the first industries.

Q: How are these smart city projects funded? They are costly for smaller cities. The new planned/smart neighbourhood have cost issues.

A: Dr. Lee: Maintaining IOCC, upgrading, improving the functions are more important than setting it up. 'Client' is the mot important factor for the success of the IOCC. What do you really want from this IOCC, comes from the client. If the client is smart, the technology will follow you. Steve Jobs and Apple example. The municipal servants are the ones who know the best about their cities. Level of demand and requirement is the most important.

III. 상파울로(브라질) 주요 수행내용

1. 상파울로 KOTRA와의 한국 기업 진출 방안 논의

개요

○ 일시: 2013년 11월 23일(토) 13:00~16:00

○ 장소: 상파울로 Pestina Hotel

○ 주요참석자:

- KOTRA 상파울로 무역관: 정석수 과장

국토연구원: 이상건 선임연구위원, 권희서 연구원

○ 주요논의 내용

1) 기획재정부 또는 지식경제부 등의 정부에서 IDB에 파견 나가 있는 한국 직원에 협조 요청을 하면 KOTRA가 고이아니아 IOCC 사업의 한국 기업 진출에 대해 지원을 시작할 수 있음

2) 한국 기업과 브라질 현지업체 간의 공동 컨소시엄을 구성하는 것이 브라질 시장을 개척할 수 있는 좋은 방안임

- 고이아니아 시정부가 지금까지 IT장비 및 소프트웨어를 공급받았던 브라질 기업과 협력 체제를 이루는 것도 방법임. 하지만 기존의 브라질 기업과 한국 기업 간의 기술 간의 격차가 너무 크다면 협력이 효율적으로 이루어지지 않을 수 있음.

3) 고이아니아 IOCC 센터 장비, 현장 장비, 네트워크 및 소프트웨어에 대한 추후관리를 한국 기업이 담당하도록 한다면 장기적 시장개척을 꾀할 수 있음.

IV. 고이아니아(브라질) 주요 수행내용

Introductory Meeting with the Key Team Members of the Goiania IOCC Project

<DAY 1> 25 November 2013: General Consensus Building

Meeting 1 Summary: Introduction

○ Date: 25 November 2013 (Mon) 09:00~10:30

○ Location: SEMDUS, Goiania Municipality

○ Participants:

- Goiania Municipality: Dr. Nelcivone Soares de Melo, Flavio Yuaca, Sergio Wiederhecker, Adriana Accorsi, Elton Ribeiro de Magalhaes, Andre Yuaca, Patricia Veras, Cristina Afonso

- KRIHS Team: Dr. Sang Keon Lee, Heeseo Rain Kwon

- IDB: Mauricio Bouskela, Marcia Casseb

<Meeting Images>

○ Points Discussed

1) Introduction of the 5-day meeting schedule

- Lee: This 5-day meeting is for the discussion of the basic direction. Korea case is presented as an example- Goiania is going to make its own customized RFP.

- Clara's role as a local technical consultant is agreed as the establishment of optimal procurement procedure and contents for the IOCC project RFP from comparing the standard templates of Goiania Municipality, IDB and other applicable best practice RFP documents. Intermediate between KRIHS Consortium and Goiania Municipality.

- (Q1) Mauricio: Review of the scope of each system is necessary. The linkages between these sub-systems. Perhaps everyone in this room should be involved in getting into the details of each sub-system.

- (A1)  Flavio: Patricia is responsible across these systems, she can act as the intermediate person in building consensus across these systems.

Discussion Meeting with the Key Team Members Regarding the Responsibilities of the Consultants

Meeting 2 Summary: Responsibilities of the Consultants

○ Date: 25 November 2013 (Mon) 11:00~12:30

○ Location: SEMDUS, Goiania Municipality

○ Participants:

- Goiania Municipality: Dr. Nelcivone Soares de Melo, Flavio Yuaca, Sergio Wiederhecker, Adriana Accorsi, Elton Ribeiro de Magalhaes, Andre Yuaca, Patricia Veras, Cristina Afonso

- Local Consultant: Clara Schreiner

- KRIHS Team: Dr. Sang Keon Lee, Heeseo Rain Kwon

- IDB: Mauricio Bouskela, Marcia Casseb

<Meeting Images>

○ Points Discussed

1) Clara's responsibility

- (Q) Mauricio: English or Portuguese?

- (A) Lee: Clara will be the centre point in communicating between KRIHS and Goiania Municaplity especially concerning the Brazillian administrative procurement procedures. Until the final stage all documents will be written in English and the final report will be translated into Portuguese. Until the final report, Clara will be responsible for making sure that the ones who are not fluent in English are aware of the project procedure.

2) Goiania Team's consensus on RFP document

- Mauricio: IDB RFP document will be used.

- Flavio: We will follow the Korean project procedure.

3) Project management methodology

- Lee: Korean case, usually the Research Institutes take the charge of PMO, because research institutes are able to approach the PM in a neutral manner. For example I have a PMO experience with the Bus Information System in Korea. Since we have eight sub-systems to install, a PMO body that will take care of the overall project management is crucial.

- Lee: Pre-construction evaluation and pro-construction evaluation are crucial. Evaluation indicators need to be clarified.

- Flavio: These indicators are crucial to secure the further funding for the project.

4) Jeju example: Project period to the contractor including completion of construction and test operation

- Lee: Construction period- how many months? Korean projects tend to progress very quickly however in Brazillian case the project period setting should consider the local project environment and circumstances.

- Lee: Test operation period for an IOCC in Korea is normally 3 months. In a project period generally, 20% is for executing design, 60% is the construction, 20% is the test operation period.

5) Jeju example: Budget

- Lee: Korea has government procurement authority that local government gives commissions to. Some local goverments do procurement on their own.

- Flavio: Usually in Brazillian documents the budgets include everything such as taxes. Goiania Municipality will do procurement on our own.

- Lee: Forming a Project Committee (possibly including the Mayor) is highly crucial so that the decision-making is made in a mutual manner.

Meeting on the IOCC Site Plan Including a Visit to the IOCC Construction Site with the Key Team Members

Meeting 3 Summary: Visit of IOCC Construction Site

○ Date: 25 November 2013 (Mon) 14:30~16:30

○ Location: SEMDUS, Goiania Municipality

○ Participants:

- Goiania Municipality: Flavio Yuaca, Sergio Wiederhecker, Adriana Accorsi, Andre Yuaca, Patricia Veras, Cristina Afonso

- Local Consultant: Clara Schreiner

- KRIHS Team: Dr. Sang Keon Lee, Heeseo Rain Kwon

- IDB: Mauricio Bouskela, Marcia Casseb

<Meeting Images>

○ Points Discussed

1) Visit of the IOCC construction site

- Explanation on the site plan

2) Project location and office

- Office for PMO will need to be provided in the IOCC building

3) Bidding criteria and procurement

- Lee: two methodologies- open or confined. Eligibilities can be defined.

- Lee: In the pilot project stage, we can borrow the software because if we are to develop our own from scratch it will be of a high cost.

- Mauricio: The RFP cannot say specific software but it can indicate the functionalities required for such software.

- Lee: Contract by negotiation- Negotiating with the highest scoring company to adapt some good strategies that other companies suggested, for example agreeing to adapt 95% of the proposal of the highest scoring company and negotiating the remaining 5% to follow the strategies proposed by other companies.

- Lee: Different countries have different laws on the bidding and procurement process- local lawyer or procurement consultant is crucial.

- Consensus from Goiania Team: Flavio: We have to check the existing system and decide new one.

Meeting with the Key Team Members on the General Future Plans for the Project

Meeting 4 Summary: General future plans for the project

○ Date: 25 November 2013 (Mon) 17:00~17:30

○ Location: SEMDUS, Goiania Municipality

○ Participants:

- Goiania Municipality: Flavio Yuaca, Adriana Accorsi, Andre Yuaca, Patricia Veras

- Local Consultant: Clara Schreiner

- KRIHS Team: Dr. Sang Keon Lee, Heeseo Rain Kwon

- IDB: Mauricio Bouskela, Marcia Casseb

<Meeting Images>

○ Points Discussed

1) Tomorrow's agenda

- Flavio and Mauricio: We need to first go through the IDB RFP template together and discuss internally on the contents of the RFP by the eight sub-systems.

- Mauricio: Definition of the pilot project scope. What datas are required by the IOCC.

- Lee: We need to describe the function of IOCC by two layers. First is by sub-systems. Each system has its own specific function list. Functional descriptions should be described in the RFP.

- Mauricio: Flow of data. Receiving the bunch of data and generate what data?

- Lee: Each sub-system has software that generates processed data. Layer two is integration among the sub-systems. What kind of integration can be possible? That depends on our creativity- we can learn from the Korean case. For example, the traffic monitoring camera also detecting the criminal running away- the transport and security sub-system work together to trace the criminal's car by tracing the license number and communicating with the police authority and patrol car etc through an integrated platform. Multifunctional monitoring camera- normally as traffic monitoring camera but in case of flooding it can focus on monitoring the streams and rivers. This integration ideas are going to be proposed by KRIHS consortium based on the Korean experience and will be further finalized by discussing with the Goiania Municipality. Anyang IOCC has a special section that monitors crime events and shares the information in real-time with the nearby patrol cars.

- Lee: Technology can make the integration happen. However the level of integration depends largely on the cooperation willingness of the agencies in Goiania- the police department, fire department, transportation department etc.

- Clara: One protocol by incident is necessary.

- Lee: The development of customized software is crucial.

- Flavio: Tomorrow, have technical discussion in the morning and RFP in the afternoon.

- End of 25 Nov 2013 Meeting Minutes -

Meeting with the Key Team Members on the Overview of how each sub-systems work individually and together

<DAY 2> 26 November 2013: General Consensus Building (cont.)

Meeting 5 Summary: Overview on how each sub-systems work individually and together

○ Date: 26 November 2013 (Tue) 09:00~10:30

○ Location: SEMDUS, Goiania Municipality

○ Participants:

- Goiania Municipality: Flavio Yuaca, Adriana Accorsi, Andre Yuaca

- Local Consultants: Clara Schreiner, Fradique Machando de Miranda Dias

- KRIHS Team: Dr. Sang Keon Lee, Heeseo Rain Kwon

- IDB: Mauricio Bouskela

<Meeting Images>

○ Points Discussed

1) Adaptive Traffic Signal Control system

- Lee: We can divide the Pilot Project Area in half, one that uses existing equipments and the other using the new equiptments to enable comparative analysis. This will identify to what extent the 600 existing equipments/system can be incorporated in the new system.

- Mauricio: Specificaiton of new system and technical devices will be required.

2) Advanced Traveler Information System

- Lee: Reliable information is the main goal.

- Mauricio: For the pilot VMS, we propose to set up one corridor as opposed to having them dispersed, near the existing fiber-optic network connection.

- Lee: I agree to having a testbed corridor.

- Adriana: Av. Castelo Branco will be a suitable testbed corridor.

Meeting with the Key Team Members on the Overview of how each sub-systems work individually and together (cont.)

Meeting 6 Summary: Overview on how each sub-systems work individually and together (cont.)

○ Date: 26 November 2013 (Tue) 11:00~12:30

○ Location: SEMDUS, Goiania Municipality

○ Participants:

- Goiania Municipality: Flavio Yuaca, Adriana Accorsi, Andre Yuaca

- Local Consultants: Clara Schreiner, Fradique Machando de Miranda Dias

- KRIHS Team: Dr. Sang Keon Lee, Heeseo Rain Kwon

- IDB: Mauricio Bouskela

<Meeting Images>

○ Points Discussed

1) Automatic Enforcement System

- Lee: We can reduce the signal violation installation to 6 (from 12), and increase illegal partking installation from 2 to more.

2) Bus Information System

- Lee: Bus information terminal on Av. Araguaia. BIS is especially important because the response from the citizen is highly positive.

- (Q) Flavio: Goiania has an existing system that provides bus information to citizens online and through cellular phones however the service is limited and is of charge so very few citizens make use of this system.

- (A)Lee: Some kind of MOU is crucial with this Bus Information System to be able to distribute it to citizens free of charge.

- (Q) Flavio: We may want to reduce the number of BIS installation to start with because we are worried of theft and vandalism.

- (A) Lee: The BIS installation is attached to the ground in a firm structure that is covered by bullet-proof glass.

3) Incident Management System

- Lee: 7 monitoring camera for the pilot project.

4) Crime Prevention System

- Lee: Av. Anhanguera in the crowded downtown street. You may need 24 hour monitoring staff in 3 shifts.

- (Q) Clara: Why not automatic?

- Lee; Security has two approaches, one is monotoring and the other is prevention. Monitoring approach requires monitoring staffs, and prevention approach involves automatic intrusion detectors.

- Lee: This crime monitoring camera on Av. Anhanguera can also simultaneously monitor illegal parking, detect license plate etc.

5) Disaster Prevention System

- Adriana: 26 points of small flooding areas were detected in Goiania last week.

6) Center and Network System

- New GIS analysis software. Knowledgable client is the most important factor to the success of the IOCC. Technology will follow the client to meet the client's requests.

Site Visit to Av. Castelo Branco, a Corridor Proposed as the Pilot Site

Meeting 7 Summary: Site Visit to Av. Castelo Branco

○ Date: 26 November 2013 (Tue) 14:00~15:30

○ Location: Av. Castelo Branco

○ Participants:

- Goiania Municipality: Flavio Yuaca, Adriana Accorsi

- Local Consultants: Clara Schreiner

- KRIHS Team: Dr. Sang Keon Lee, Heeseo Rain Kwon

<Meeting Images>

○ Points Discussed

1) Issues that were noticed along the Av. Castelo Branco

- Water drainage system is insufficient, small and large flooding in the city is problematic.

- Road pavement condition is not ideal.

- Bus intervals and the waiting time is very long and unpredictable. Bus stop condition is not ideal.

- Congestion gets greatly heavy during the commuting time.

- There are varios construction works taking place around Av. Castelo Branco.

- A number of illegal parking problems were detected. Illegal or not, the roadside parking was seen to be deterring the speed of the vehicles and the traffic flow on Av. Castelo Branco.

Meeting on Procurement with the Key Team Members and the Procurement Expert from the Goiania Municipality

Meeting 8 Summary: Procurement

○ Date: 26 November 2013 (Tue) 16:00~17:30

○ Location: SEMDUS, Goiania Municipality

○ Participants:

- Goiania Municipality: Flavio Yuaca, Adriana Accorsi, Sergio Kafuri

- Local Consultants: Clara Schreiner, Fradique Machando de Miranda Dias

- KRIHS Team: Dr. Sang Keon Lee, Heeseo Rain Kwon

- IDB: Mauricio Bouskela

<Meeting Images>

○ Points Discussed

1) Project duration

- Lee: The project duration from the sign of contract until the project completion will be approximatley how long?

- Fradique; Minimum 18 months.

2) Standard RFP document

- Agreed to follow the IDB Standard RFP template.

3) Bidding

- Flavio: IDB's protocol allows us to make company shortlists.

- Lee: We need a PMO and an IOCC Project Committee with the Mayor as the chairman. For example if a company A achieves the highest score, the PMO will analyse the proposals from other bidding companies and negotiate with company A to incorporate some minor sections that are proposed by other companies. This negotiation period normally lasts for 5 days, and in case company A does not agree with the PMO's suggestion to incorporate some other elements suggested by other bidders, the contract may pass down to the second highest scorer company B. This method is to maximise the project quality.

- Sergio K: Brazillian law states that once a bidder is selected, the contract content is no longer negotiable. However it may be possible if the RFP gets written in IDB Standard.

- Lee: How many companies in a consortium? Eligibility?

- Clara: We would like to know the list of suppliers of Anyang and Songdo IOCC.

- Agreed that one company can only form one consortium.

- Lee: Korean case, technology score takes up 90% and price takes up 10%. This 90% technology score is composed of quantatitive evaluation 20% and qualitative evaluatoin 70%. PMO is required from the initial stage in order to secure the objectivity in the bidding process. If no company reaches score 70, then all companies enter the re-bidding process. If more than one company have acquired the same score, the priority goes to the company who scored higher in the technology score. The negotiation period enables the minor modification of some parts of the contract, incorporating some better solutions from the other bidders. The details of the score do not get publicised nor the negotiation result. The bidders are not allowed to raise issues to the technology score results.

- The bidding proposal will be in Portuguese.

- Vague expressions are prohibited in the bidding proposal e.g. we can, we will consider, we are able to, it is likely that ...

- Please consider the reimbursement of certain percentage to the unsuccessful bidders for example 20% reimbursement of the bid cost to the second and third highest scoring companies- if you want to reduce the risk for the companies and encourage many companies to put in the bidding.

- Backup materials and equipments in case of malefunction etc. especially important if the equipments are to come from abroad as it will take a longer time to replace the equipments that turn out to be faulty.

- Presentation time from the bidders? Or just the proposal? Just proposal will make it difficult for the evaluators to fully understand the proposal. In this case presentations can help the evaluators to reach better understanding of the proposals however presentations may blur the objectivity of the evaluation by presentation skills that is not necessarily related to the quality of the technical proposal. In Korean case, the scores given by the evaluators get averaged without the highest and lowest score.

- Score allocation of each criteria in a table.

- End of 26 Nov 2013 Meeting Minutes -

Meeting with the Sub-system Stakeholder: Adaptive Signal Control System with AMT

<DAY 3> 27 November 2013: Detailed discussions on each sub-system

Meeting 9 Summary: Sub-system discussion on Adaptive Signal Control System with AMT

○ Date: 27 November 2013 (Wed) 09:00~10:30

○ Location: SEMDUS, Goiania Municipality

○ Participants:

- Goiania Municipality: Flavio Yuaca, Andre Yuaca, Sergio Kafuri, Patricia Veras, Cristina Afonso

- Local Consultants: Clara Schreiner

- KRIHS Team: Dr. Sang Keon Lee, Heeseo Rain Kwon

- IDB: Mauricio Bouskela

- Sub-system Stakeholders: IT Specialists at AMT

<Meeting Images>

○ Points Discussed

1) General overview on the sub-systems for the sub-system stakeholders

- Lee: Introduction of the overall pilot project and explanation on the 3-phase implementation of Adaptive Signal Control System.

2) Adaptive Signal Control System

- Stakeholder: We would like signal preemption for ambulance.

- Lee: Perhaps we should prioritize some issues over others. The signal preemption for ambulance may lead to some other problems such as traffic accidents and accidents if implemented in a system that is not stably settled in yet.

Meeting with the Sub-system Stakeholder: Adaptive Signal Control System with AMT (cont.)

Meeting 10 Summary: Sub-system discussion on Adaptive Signal Control System with AMT (cont.)

○ Date: 27 November 2013 (Wed) 11:00~12:30

○ Location: SEMDUS, Goiania Municipality

○ Participants:

- Goiania Municipality: Flavio Yuaca, Andre Yuaca, Sergio Kafuri, Patricia Veras, Cristina Afonso, Fradique Machando de Miranda Dias

- Local Consultants: Clara Schreiner

- KRIHS Team: Dr. Sang Keon Lee, Heeseo Rain Kwon

- IDB: Mauricio Bouskela

- Sub-system Stakeholders: IT Specialists at AMT

<Meeting Images>

○ Points Discussed

1) SMT Reruiement IOCC version 2.docx I. Transport Signal Control Software

- Lee: Automatic Vehicle Identification along the pilot corridor.

- I. k. Lee: Real-time phase changing in Anyang IOCC.

- I. o. (Q) Lee: Why every 15 minutes?

- I. o. (A) Sub-system stakeholder: 15-min interval under Brazilian protocol.

- I. o. Lee: Graphic Display requires interval time shorter than 5-min.

- I. o. Graphic Display is in a format similar to histogram.

- I. s. Uninterrupted Power System (UPS): enable the checking the electricity on/off information on the field equipments

2) II. Surveillance Auto Electronics

- All equipments must be validated by the Brazillian Authority.

- Lee: Automatic Enforcement System. Automatic violation ticket issuing.

- Stakeholer: We want to put the cabinet attached on the pole not separately on the ground.

- Lee: In order to make the traffic flow fluent, the roadside parking issue has to be addressed. Illegal parknig cameras are highly effective in the Korean case. Please check the suitable spots for illegal parking. Perhaps increase the illegal parking cameras since the number of Traffic Signical Control camera is decreased.

- Flavio: Information provision for the truck drivers, the information on whether the drop-off parking points are vacant or not before they come for delivery.

- Lee: Automatic Enforcement System does not necessarily require fiber-optic network as the information does not have to be in real-time, at least for the overspeeding.

- Lee: Roof cameras detect the vehicle speed, and at the report of overspeeding the enforcement cameras trigger to take picture imag of the vehicle number plate.

Meeting with the Sub-system Stakeholder: Incident Management System with SMT

Meeting 11 Summary: Sub-system discussion on Incident Management System

○ Date: 27 November 2013 (Wed) 14:00~16:30

○ Location: SEMDUS, Goiania Municipality

○ Participants:

- Goiania Municipality: Flavio Yuaca, Andre Yuaca, Sergio Kafuri, Cristina Afonso

- Local Consultants: Clara Schreiner

- KRIHS Team: Dr. Sang Keon Lee, Heeseo Rain Kwon

- IDB: Mauricio Bouskela

<Meeting Images>

○ Points Discussed

1) Project scheduld

- Mauricio: Dr Lee, Flavio and Clara will get this project forwarded as the key staffs.

- Lee: Rotation of 1 week skype, 1 week written report.

- Mauricio: In the written report: Name and date, task lists, issues, plans... according to project schedule and milestones.

2) Incident Management System

- Lee: two types of traffic congestion, one is expectable and the other is unexpectable. Unexpectable congestions are caused by incidents.

3) Advanced Traveller Information System

- Lee: 5 locations were suggested previously however we reached a consensus to have a concentrated corridor for the testbed.

- Lee: I think it is better to focus more on the IOCC center than the pilot field equipments in terms of project budget allocation as it is much easier to extend the installation of field equiptments later on while IOCC center requires solid initial investment.

- Lee: We will include the mobile VMS system. Please decide the best location and number of field equipments.

4) VI Traffic Info-VMS

- Lee: Before IOCC, the system is run by ITS. At this moment you need to have various reliable transport informaton sources.

5) V Back Office

- As it is.

- End of 27 Nov 2013 Meeting Minutes -

Meeting with the Sub-system Stakeholder: Crime Prevention System with SEMDEF

<DAY 4> 28 November 2013: Detailed discussions on each sub-system (cont.)

Meeting 12 Summary: Sub-system discussion on Crime Prevention System with SEMDEF

○ Date: 28 November 2013 (Thu) 09:00~10:30

○ Location: SEMDUS, Goiania Municipality

○ Participants:

- Goiania Municipality: Flavio Yuaca, Adriana Accorsi, Ricardo Rodrigues

- Local Consultant: Clara Schreiner

- KRIHS Team: Dr. Sang Keon Lee, Heeseo Rain Kwon

- IDB: Mauricio Bouskela

- Sub-system Stakeholders: Security Specialists at SEMDEF

<Meeting Images>

○ Points Discussed

1) Federal government has the plan to install 130 CCTV across Goiania within 1 year.

- The coordination and compatibility between this federal government project and IOCC project is crucial.

- Recent announce from the President of Brazil: 49km Bus Dedicated Lane (BRS) to be installed in the 6 different corridors in Goiania with cameras for transport information and crime prevention. The details of budget will be accnounced in 2 weeks.

- These cameras will be purchased according to Goiania SETEC's technical specification.

2) The efficient response system

- Cooperation and coordination between the military police, civil police and IOCC will be highly crucial to develop efficient response system in the eruption of emergency and crime incidents.

Meeting with the Sub-system Stakeholder: Bus Information System with CMTC and RMTC

Meeting 13 Summary: Sub-system discussion on Bus Information System with CMTC and RMTC

○ Date: 28 November 2013 (Thu) 11:00~12:30

○ Location: SEMDUS, Goiania Municipality

○ Participants:

- Goiania Municipality: Flavio Yuaca, Cristina Afonso, Sergio Kafuri, Ricardo Rodrigues

- Local Consultant: Clara Schreiner

- KRIHS Team: Dr. Sang Keon Lee, Heeseo Rain Kwon

- IDB: Mauricio Bouskela

- Sub-system Stakeholders: Security Specialists at SEMDEF, Bus Management Specialists at CMTC and RMTC

<Meeting Images>

○ Points Discussed

1) Overview of Bus Information System

- Lee: Bus Information System provides various information for citizens through bus stops, web, smartphones etc. This information includes bus arrival time, bus location, route information, transport card balance etc. VMS and IOCC together create synergy effects.

- Lee: LCD style or LED style? LED only provides bus arrival information while LCD is free to provide various information like a television system. However LED is much larger than LCD so more fitting for a large bus stop with many people. Please provide us with the technical specification.

2) Existing bus management center and IOCC: Governance

- Lee: Mutual agreement between IOCC and the existing bus management center is highly crucial. It is the direction of governance structure that determines whether the existing bus management center will just provide information to IOCC or IOCC will have a section for bus management within the IOCC center. There should be a complimentary agreement on function allocation and duplication prevention between the existing bus management center and IOCC.

- Agreement: VMS and VIS system will be implemented in IOCC.

- Lee: We can either decide yourself on LCD or LED, or we can install both in the pilot project and compare the citizen response.

- Three critical points should be decided by the CMTC and RMTC: location of bus information terminals, types of display, and role allocation between the existing VMS center and IOCC center.

3) Function allocation between VMS center and IOCC center

- Lee: Where will the server be installed? Who is going to be in charge of the maintenance? The decision-making on these issues has to be made for the finalization of IOCC center design.

Meeting with the Sub-system Stakeholder: Disaster Prevention System with SEMDEF

Meeting 14 Summary: Sub-system discussion on Disaster Prevention System with SEMDEF

○ Date: 28 November 2013 (Thu) 14:00~15:30

○ Location: SEMDUS, Goiania Municipality

○ Participants:

- Goiania Municipality: Flavio Yuaca, Sergio Kafuri, Adriana Accorsi

- Local Consultant: Clara Schreiner

- KRIHS Team: Dr. Sang Keon Lee, Heeseo Rain Kwon

- IDB: Mauricio Bouskela

- Sub-system Stakeholders: Disaster Specialists at SEMDEF and AMA

<Meeting Images>

○ Points Discussed

1) Disaster Prevention System Installation Points

- Clara will provide the technical specification of water level detection system of Rio de Janeiro IOCC for flooding, heavy rain and river overflow.

- Stakeholders: We are not going to monitor fire in Goiania.

- Agreed: no additional installation of CCTV for disaster prevention purpose only. Make use of the existing facilities.

Meeting with the Sub-system Stakeholder: Network System and IOCC Center Design with SETEC

Meeting 15 Summary: Sub-system discussion on Network System and IOCC center design with SETEC

○ Date: 28 November 2013 (Thu) 15:30~17:30

○ Location: SEMDUS, Goiania Municipality

○ Participants:

- Goiania Municipality: Flavio Yuaca, Sergio Kafuri, Andre Yuasa

- Local Consultant: Clara Schreiner

- KRIHS Team: Dr. Sang Keon Lee, Heeseo Rain Kwon

- IDB: Mauricio Bouskela

- Sub-system Stakeholders: Network Specialists at SETEC

<Meeting Images>

○ Points Discussed

1) IOCC software design

- Agreed: Technical solution for IOCC should be indicated in the RFP document.

- Lee: Explanation on the sectors of management solution design.

- Lee: Image analysis software. Image detector replaces roof detector although the accuracy is yet questionable.

2) Network system

- Network system configuration, verify with the Goiania government

- Wireless A.N Method requires at least one wireless network installed in order for it to be tested.

- Mauricio: What about partnering with Korean companies like the case of how IBM made donations to Rio de Janeiro IOCC and made it as a marketing opportunity.

- Lee: We have to make this project successful, everyone in the field is watching. Korean companies would be interested in the 'special proposal' including donations etc. With the 10 million dollars, the companies cannot make any profit. The Goiania IOCC is a landmark/symbolic project.

- Sergio K: The data center is moving from the downtown to the two floor down of the Goiania IOCC floor that is equipped with air-conditioning etc. Please take this into account. We are bringing more than 47 different servers from the downtown to this new data center.

- End of 28 Nov 2013 Meeting Minutes -

Meeting for the Action Plan for the RFP Preparation with Key Team Members

<DAY 5> 29 November 2013: Action Plan and Wrap-up

Meeting 16 Summary: Action Plan for the RFP Preparation

○ Date: 29 November 2013 (Fri) 09:00~10:00

○ Location: SEMDUS, Goiania Municipality

○ Participants:

- Goiania Municipality: Flavio Yuaca, Sergio Kafuri, Andre Yuasa, Dr. Nelcivone Soares de Melo, Adriana Accorsi, Cristina Afonso, Ubirajara Abud

- KRIHS Team: Dr. Sang Keon Lee, Heeseo Rain Kwon

- IDB: Mauricio Bouskela

<Meeting Images>

○ Points Discussed

1) Action Plan Preparation (the final Acton Plan is attached at the end of this document)

- Objectives of the RFP

- Clarafication on the role allocation to Goiania Municipality (chief responsibility on Flavio Yuaca), the Local Consultant (Clara Schreiner) and KRIHS (Dr. Sang Keon Lee)

- Confirmation of the monthly project schedule from December 2013 until June 2014.

Reception by the Mayor of Goiania

Meeting 17 Summary: Reception by the Mayor of Goiania

○ Date: 29 November 2013 (Fri) 10:00~10:30

○ Location: Mayor Office, Goiania Municipality

○ Participants:

- Goiania Municipality: Flavio Yuaca, Sergio Kafuri, Dr. Nelcivone Soares de Melo, Adriana Accorsi, Patricia Veras, Cristina Afonso, Ubirajara Abud

- KRIHS Team: Dr. Sang Keon Lee, Heeseo Rain Kwon

- IDB: Mauricio Bouskela

<Meeting Images>

○ Points Discussed

1) Encouragement to the Goiania IOCC Project

- Mayor: With the recent emphasis on the implication of technology to city management, the Municipality Mayors across Brazil are largely interested in equipping the up-to-date technology infrastructure such as IOCC.

- Lee: Upon the success of this project, Goiania will be the Mecca for IOCC technology and development in Latin America.

Wrap-up Meeting with the Key Team Members

Meeting 18 Summary: Wrap-up

○ Date: 29 November 2013 (Fri) 11:00~11:30

○ Location: SEMDUS, Goiania Municipality

○ Participants:

- Goiania Municipality: Flavio Yuaca, Sergio Kafuri, Dr. Nelcivone Soares de Melo, Adriana Accorsi, Patricia Veras, Cristina Afonso, Fradique Dias

- KRIHS Team: Dr. Sang Keon Lee, Heeseo Rain Kwon

- IDB: Mauricio Bouskela

<Meeting Images>

○ Points Discussed

1) Wrap-up

- Final address regarding the project schedule of the RFP.

- Taking of group photograph.

- End of 29 Nov 2013 Meeting Minutes -

V. 부   록

Action Plan for the Goiania IOCC RFP Preparation

ACTION PLAN FOR THE GOIANIA IOCC RFP PREPARATION

(December 2013 - June 2014)

CONSULTANCY OBJECTIVES

The objective of this consultancy is to respond to a request from Goiania’s authorities in refining the KSP-2 studies and designing the complete Technical Specifications to allow Goiania to procure and implement the pilot project of an “Integrated Operation and Control Center” (IOCC) for the municipality.

ROLE ASSIGNMENT

Goiania Municipality (Flavio Yuaca)

Activity 1: Have regular meetings with sub-system stakeholders and confirm the pilot project scope, including the final location and the number of field equipment, demonstrated in GIS maps.

Activity 2: Employ a lawyer for the legal review of RFP. The lawyer will be responsible for finalizing the legal section of the RFP in Portuguese.

Activity 3: Assign procurement expert from the Goiania Municipality to support the documenting of administrative section of RFP.

Activity 4: Establish IOCC Project committee for decision-making process during the implementation.

Local Consultant (Clara Schreiner)

Activity 1: Complete the administrative section of RFP.

Activity 2: Act as an interface between the roles of Goiania Municipality and the roles of KRIHS.

Activity 3: Perform final technical review and finalize the technical section of RFP in Portuguese.

KRIHS (Dr. Sang Keon Lee)

Activity 1: Document the technical specification and modify the KSP2 report reflecting the Municipality’s final functional requirements.

Activity 2: Produce the project evaluation methodology and the suggestion for the composition of the Evaluation Committee in English for the Municipality’s review.

Activity 3: Review the technical feasibility and investigate the opportunities that the Korean IT companies can provide who have rich experience in the IOCC development.

PROJECT SCHEDULE OUTLINE BY MONTH

December - Individual preparation period

Individually collect data and study the best case practices for the sections that each members are responsible for.

January - RFP Drafting

Goiania Municipality

Holds meetings with stakeholders and produces the first draft RFP outlining the location and the area covered by each of the eight IOCC sub-systems.

The Local Consultant

Assists and facilitates communication between the Municipality and KRIHS in the production of administrative section of the first draft RFP, in cooperation with the Municipality’s procurement expert.

KRIHS

Develops a toolkit that reviews the preliminary budget simulation based on the pilot project design.

Reviews the technical feasibility and investigates on the opportunities that the Korean IT companies can provide who have rich experience in the IOCC development.

February - Consensus building period

Hold regular weekly audio conferences among the Municipality, the local consultant and KRIHS and build consensus on the sections of RFP drafts prepared by each party. The interim report in English will be submitted at the end of February.

March – Modification and legal review period

Hold regular weekly audio conferences and modify the interim report and proceed into the legal reviews of the draft RFP.

April – Draft RFP submission

The draft RFP with legal reviews will be submitted at the end of April.

May – Preparation and holding of the final workshop

Receive the final feedback on the draft RFP and reflect the feedback on the technical specifications of the final RFP.

Translate draft RFP into Portuguese first version by KRIHS

June – Final RFP submission

Finalize RFP in Portuguese with the cooperation of the team

The final RFP will be submitted at the end of June in Portuguese

주요 인사List of Key Team Members Participated in the Goiania IOCC RFP Meeting (25-29 November 2013)

	Picture	Name	Position and Organization	Contact Details
Goiania Municipality
1		Nelcivone Soares de Melo	Secretario, Secretaria Municipal de Desenvolvimento Urbano Sustentavel (SEMDUS)	Tel:
2		Flavio Yuaca	Coordenador, Executivo Plataforma Cidades Emergentes e Sustentaveis, Secretaria Municipal de Desenvolvimento Urbano Sustentavel (SEMDUS)	Tel: Skype:
3		Sergio Kafuri	Director, Desenvolvimento Technologico e Inovacao, AMTEC	Tel:
4		Adriana Accorsi	Secretaria, Secretaria Municipal de Defesa Social (SEMDEF)	Tel:
5		Andre Yuaca	Gerente de Redes e Microinformatica, Secreteria de Ciencia, Tecnologia e Inovacao (SETEC)	Tel:
6		Sergio Wiederhecker	Director of Urban Planning, Secretaria Municipal de Desenvolvimento Urbano Sustentavel (SEMDUS)	Tel:
7		Elton Magalhaes	Comandante da Guarda Municipal, Secretaria Municipal de Defesa Social (SEMDEF)	Tel:
8		Patricia Veras	Secretaria, Secretaria Municipal de Transito, Transportes e Mobilidade (SMT)	Tel:
9		Cristina Afonso	Chefe de Gabinete, Secretaria Municipal de Transito, Transportes e Mobilidade (SMT)	Tel:
10		Fradique Dias	Assessor Juridico e Especialista em Aquisicoes, Secretaria Municipal de Desenvolvimento Urbano Sustentavel (SEMDUS)	Tel:
KRIHS Team
11		Sang Keon Lee	Vice Director and Senior Research Fellow, Korea Research Institute for Human Settlements (KRIHS)	Tel: Skype:
12		Heeseo Rain Kwon	Assistant Research Fellow, Korea Research Institute for Human Settlements (KRIHS)	Tel: Skype:
Local Consultant
13		Clara Schreiner	Specialist in Information Technology in Public Sector, Freelancer	Tel: Skype:
IDB
14		Mauricio Bouskela	Senior Specialist, Competitiveness and Innovation Division, IDB Washington	Tel: Skype:
15		Marcia Casseb	Senior Specialist, Urban Development and Sanitation, IDB Country Office in Brazil	Tel: